Five Certified AI Workflows to Save HR Time | Reejig

Your HR team spends hours answering policy questions, drafting responses to managers, and collating information for the business. AI can help with that admin-heavy work, giving them more time for work that needs human judgment and connection, like supporting employees and coaching managers.

These 5 Certified AI Workflows show HR how. Each guide explains how a specific HR process can work with AI, what people remain responsible for, and how to build the AI agent that supports it.

Across all five, the estimated potential is around 8 hours saved per HR business partner each week, or 400 hours across a team of 50, depending on responsibilities and task volume.*

What you get with each Certified AI Workflow

A Certified AI Workflow is a process redesigned for people and AI to complete together, built and tested by Reejig. An AI agent is the tool that carries out a specific task within that process.

Each guide includes:

• Step-by-step build instructions: How to create the agent that supports the workflow.
• A video tutorial: A walkthrough your team can follow as they build.
• The redesigned workflow: Which steps people continue to own, what the agent now handles, and where human review or decisions are needed.

Your team uses these resources to build and test the agents with the relevant tools, policies, and data in your organization.

What this looks like in practice: How the Manager Response Agent helps HR answer a policy question

Imagine a manager asks their HR business partner how the company’s parental leave policy applies to someone on their team.

Resolving that question involves understanding the situation, checking the policy, preparing a response, and discussing any next steps.

The Manager Response Agent handles the drafting step. It uses approved HR policies to prepare a response for the HRBP to review. The HRBP considers the employee’s circumstances, checks the draft, and decides what advice to give.

The agent drafts the response. The HRBP remains responsible for resolving the query.

This is why the guides show the whole workflow, including the work people continue to own. A routine policy question can become a sensitive conversation that requires human judgment.

The 5 workflows and the agents your team can build

What makes these workflows “Reejig Certified”

Each workflow has been built and tested by a Reejig AI Workflow Engineer. Reejig assesses the task’s suitability for AI, defines what the agent handles, and identifies where people review, decide, and remain accountable.

This gives HR and IT a defined process to assess, including the agent’s scope and human review points.

Certification refers to Reejig’s assessment and testing. Your organization still needs to validate the workflow against its own policies, data permissions, and approval requirements before introducing it.

Where to begin

Saving time starts with seeing the work: understanding the tasks involved in everyday work process, where effort goes, and where AI can help. Reejig maps and analyzes work at this level to help organizations decide what to redesign.

For these five workflows, Reejig has already done that analysis and defined how people and agents work together in HR. Your team can move straight to the build guides, then test how each workflow fits your organization.

1. Access the guides and start building.

Follow the step-by-step instructions and video tutorials to build the agents. Each guide sets out the task the agent supports and the responsibilities people retain.

2. Test with your team and IT.

Confirm the tools, policies, data access, and approvals needed in your organization. Test the workflow with the people who will use it and refine it before wider use.

3. Measure what improves.

Compare time and quality before and after, including the effort needed to review outputs. Ask your team what is working and how they are using the time freed up. Our projected savings are estimates; your results provide the evidence.

What’s next: use HR’s experience to lead wider AI Work Design

As your team puts these workflows into practice, it is also learning the discipline we call AI Work Design: examining how work gets done and deciding how people and AI should complete it together.

Building agents within a defined workflow, working with IT, involving employees, and measuring results gives HR practical experience it can bring to other functions in the business.

At Medtronic, HR’s own transformation provided a foundation for broader change. As Abby Rich, Director, Enterprise & Workforce Design – Organization Transformation, explains:

“We have gone through our own transformation within the HR function, to really reimagine our own work and how we are approaching things from a digital-first perspective. And because of that, we started in a place where we had proven some success.”

For CHROs reading this, that is the broader opportunity: give your team time back while building the experience and evidence to lead AI Work Design across the business. What your team learns in HR can help you decide where to apply the same approach next, what support people need, and how to measure success.

Access the five Certified AI Workflow guides and share them with your team to get started.

Ready to redesign workflows around your unique business context? Book a demo with Reejig to map your team’s work, identify where AI can help, and design workflows around your organization’s processes, priorities, and people.

*Time savings are illustrative estimates. The 400-hour projection assumes all five workflows apply to each of 50 HR business partners, without overlap. Actual results depend on task volume, adoption, and review requirements.